Quote calculator · rentals & events

Quote rentals by date and add-on, not phone tag.

A multistep quote calculator built for party-rental, equipment-rental, venue, and event-services businesses. Date × duration × guest count × add-ons × delivery → priced quote with availability check. Replaces the "is this date open?" email tennis match.

Book a 20-min scope call → See selected work

◆ Date-aware · availability-checked · Stripe deposit · CRM-synced

The bottleneck

What slows teams down today.

01 ◆

Customers ask "is November 14 open?" — your team checks the calendar and emails back. Three-day cycle for a question the calculator could answer in 2 seconds.

02 ◆

Add-ons (linens, chairs, lighting, delivery, setup, breakdown) are buried in PDFs. Customers don't see them until you email the quote.

03 ◆

Multi-day rentals have non-linear pricing (3-day rate, weekly rate, monthly). Customers want to know which break-point they're hitting.

04 ◆

Distance-based delivery fees vary. A flat fee or "we'll get back to you" both cost conversions.

05 ◆

Peak vs off-peak dates cost differently. The calculator should surface this transparently.

What you get

What I actually ship.

◆ A 4-step calculator: date(s) → guest count or item count → add-ons → delivery zone → priced quote.
◆ Date-availability check against your booking calendar (Google Calendar, Outlook, your CRM, or a custom calendar).
◆ Distance-based delivery fee — customer enters ZIP, calculator returns delivery price based on miles + setup complexity.
◆ Stripe deposit at quote acceptance to lock in the date.
◆ CRM push (HubSpot, Pipedrive, your booking system).
◆ Calendar block on confirmed booking so the date isn't double-quoted.
◆ Admin panel for prices, add-on costs, peak-vs-off-peak rates, delivery zones.
◆ 14 days post-launch support.

FAQ

Rentals calculator FAQs.

No fluff — the specifics buyers want before booking a call. If yours isn't here, ask on the call.

Can it check date availability in real time?

Yes — integrated with Google Calendar, Outlook, your CRM, or a custom calendar. Customer picks a date, calculator checks availability before showing pricing. Booked dates show as unavailable; tentative dates show as "checking — quote within 1 hour."

How does it handle delivery fees?

Customer enters delivery ZIP. Calculator looks up distance from your warehouse via Google Maps Distance Matrix API. Delivery price = base fee + per-mile rate + setup complexity multiplier. Configurable per-zone.

Can it take a deposit at quote?

Yes — Stripe deposit at the last step (configurable amount, typically 25-50% of total). Calendar blocks the date on payment success. Reduces no-shows and double-bookings dramatically.

How does peak/off-peak pricing work?

Configurable per-date — wedding season weekends, holidays, sports-event weekends mark as peak with a multiplier. Customer sees the price difference transparently. Some rental businesses see 30%+ revenue lift just from making peak pricing visible.

Keep reading